Commercial Construction Coordinator

This role provides scheduling, documentation, and communication support to Field Superintendents and Project Managers, ensuring accurate information flow between office, field teams, subcontractors, clients, and internal departments (Construction, Furniture, AV).

Assist Field Superintendent

• Manage field and driver schedules using Excel, Outlook, Khameleon, and Newforma
• Notify craftspeople of assignments, start times, and job details
• Attend kickoff/start meetings
• Schedule inspections, track permits, and coordinate subcontractors
• Order materials (paint and will-call items)
• Perform additional tasks as needed

Assist Project Managers

• Draft work orders and process project paperwork
• Order materials, write purchase orders, and contact subcontractors
• Schedule inspections, track permits, and notify clients of deliveries/start times
• Track change orders, RFIs, and prepare weekly reports
• Act as liaison between Furniture, Construction, and AV teams
• Perform additional tasks as needed

Administrative & Team Support

• Maintain procedures, checklists, and templates
• Coordinate internal meetings and provide backup coverage
• Use Microsoft Office, Teams, Project, Outlook, Bluebeam, Khameleon, Newforma, and SharePoint
• Recommend process improvements

Qualifications

• 2–5 years construction or project coordination experience
• Proficiency with Microsoft Office, Teams, SharePoint, Bluebeam, Newforma, Khameleon
• Knowledge of construction terminology and permitting
• Strong communication and organizational skills
• Ability to manage multiple priorities and deadlines

Core Competencies

• Attention to detail and accuracy
• Process discipline
• Communication and coordination
• Problem-solving
• Teamwork and adaptability